Executive Assistant
- Madison, WI
- Direct Hire - Full Time
- SM104107917
- $65,000.00
- Office/Clerical
- 9/17/2024
Summary:
Join a renowned leader fabrication company as an Executive Assistant! This direct hire position will operate full-time onsite in East Madison and Sun Prairie, WI, paying $65K+ per year based on experience. The ideal candidate will have directly related experience as an Executive Assistant to a C level Executive with strong Microsoft Office skills. Heavy calendar management and international travel arrangements. First shift hours.
Responsibilities:
- Supporting the CEO in their day-to-day activities.
- Ensure seamless communication internally and externally.
- Ensure the efficiency of the CEO’s daily activities and contributing to a smooth operation or the organization.
- Calendar and schedule management including meetings, appointments, and travel arrangements.
- Anticipate and prioritize the CEO’s commitments to ensure optimal time management.
- Arrange domestic and international travel including flights, accommodations, and transportation.
- Prepare detailed travel plans and itineraries, ensuring cost-effectiveness.
- Meeting coordination and event planning.
- Assist to organize and coordinate internal and external meetings including preparing agendas, collating materials, and ensuring all logistics are in place.
- Assist in the planning and execution of events hosted or attended by the CEO. Attending meetings and evens as required.
- Take notes and develop minutes from meetings.
- Serve as the primary point of contact between the CEO and internal and external stakeholders both domestically and internationally.
- Draft and edit correspondence, emails, and other communications on behalf of the CEO.
- Handle incoming communications (email and phone), filter and prioritize messages, and respond or escalate as needed.
- Act as a primary point of contact for clients.
- Facilitate client meetings, both in-person and virtual, and ensure positive experience for clients interacting with the CEO.
- Transport clients to and from the airport and other accommodations.
- Manage and organize confidential information.
- Research and compile data as needed for client meetings and presentations.
- Maintain organized electronic and physical filing systems for easy document retrieval.
- Run personal or business errands for President and CEO.
- Coordinate lunch daily for the President.
Qualifications:
- Bachelor’s degree in business administration, fine art, art history, or related field.
- 3-5 years of experience as an Executive Assistant to a C Level Executive.
- Exceptional communication and interpersonal skills.
- Strong organizational and time management skills.
- High level of professionalism and ability to handle confidential information with discretion.
- Strong organizational and multi-tasking abilities.
- Ability to thrive in a fast-paced environment.
- Must be able to work the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. Must be able to work outside of these hours as required to accommodate business and client needs.
- Ability to speak Italian is a plus.
- MMAS